Club Directors

Here you will find information on preseason meetings, activating your club, tryouts and all things junior club volleyball for club administrators.

Scroll through the page for a step-by-step guide on preparing for the upcoming club season.

Still have questions?

Club Directors will have access to a shared Google Drive folder, which contains essential training materials, club management documents, and other helpful resources to assist you throughout the season. This folder will be regularly updated with guides, templates, and important information to support your club’s operations and compliance with ERVA/USAV policies.

Please ensure you are checking the folder periodically for new resources and updates.

This Google Drive provides access to club administrative forms, templates, tutorials and MORE all in one place. Material added throughout the season as needed. 

Club Director Google Drive Access

Preseason meetings for the 2026-27 season have concluded. If you are interested in activating a club you will be required to complete the preseason meeting video module before you club will be fully activated.

Region staff will provided you instructions on how to complete the requirement.

The Junior’s Division event calendar is compromised of club hosted events and Region hosted events.

Clubs may choose to participate in the ERVA events or travel to participate in additional USAV Sanctioned events such as National Qualifying events, other USAV Region events etc. These events are SUBJECT TO CHANGE.

View the 2026-27 Junior Calendar

Specific event details, entry fees, location etc. will be available on the Calendar portion of the website as hosts submit their event information to the Region. CLICK HERE

Junior clubs will sign up for ERVA club hosted and region hosted events for the 2027 season Saturday, December 12, 2026.

All registration will be done online via the designated event management system.

Events will open at a specific time for each age division as listed below.  All times are PST

  • U12 | 8:00am
  • U14 | 9:00am
  • U16 | 10:00am
  • U18 | 11:00am

Certain ERVA Hosted events will open on October 1, 2026.

  • Region Rumble
  • Power League
  • Regional Championships
  • Border Smackdown
  • Frost Fest Scrimmages

Used to determine athlete age group eligibility for the season. This document helps you determine which age group each athlete is eligible to participate in based on the birth month and year.

2026-2027 USAV Age Definitions

NEW TO CLUB VOLLEYBALL?

Get step-by-step guidance through the process and procedures of starting a Junior Volleyball Club with the Evergreen Region of USA Volleyball. We are here to help! If you have questions, please contact our Region Office, office@evergreenregion.org.

Getting Started for the Season

Follow these steps to get your club ready!

1. Submit a Club Activation Form & Club Director Code of Conduct. 

Submit this form EVERY season to activate your club.

  • Returning clubs MUST have this form & updated membership/eligibility requirements completed by August 31st to remain ACTIVE.
  • Clubs will be moved to INACTIVE on September 1st if not received/completed requirements.

2. Register/renew your USAV Requirements to be a Club Director.

Additional requirements may apply to be a coach on top of the requirements listed below.
  • Minimum membership required for Club Director is ERVA Adult with Safety Requirements if you are NOT coaching OR ERVA Coach Membership if you plan to coach.
    • Background Screen MUST be current
    • SafeSport Certification MUST be current
    • Additional USAV & ERVA waivers

3. USAV Insurance Request

  • As a Region of USA Volleyball, ERVA is able to provide member benefits to our Member Clubs, including:
  • Facility Evidence of Coverage Insurance for your event venue
  • Individual Sports Accident Coverage for participants during all ERVA/USAV sanctioned events
  • Enforcement of participant eligibility, requiring all individuals involved in sanctioned activities to meet ERVA/USAV Membership and Eligibility Guidelines, as well as adhere to any other applicable policies in effect during the sanctioned event timeframe.
  • Club Activation & Club Director Eligibility MUST be submitted & current for insurance certificate requests to be fulfilled.

Before we can issue any new certificates, the following requirements must be met:

  • Submission of a current 2026-27 Club Activation form, you can do that HERE now.
  • Purchase of a new season membership which will be available on August 3, 2026.
  • Completion of USAV eligibility, which can be done after purchasing the new membership.

ACTIVE clubs may submit insurance certificate requests for evidence of coverage, additional insured and endorsements as needed. Please allow 24-48 business hours after submission for ERVA staff to respond.

4. Submit Tryout Form

  • Clubs may hold open tryouts, positional tryouts or makeup tryouts if needed.
  • Tryouts are NOT required, if you have a team you may activate the club.
  • ERVA will approve submitted tryouts and post on ERVA website. Approved tryouts will be covered by USAV/ERVA insurance as long as other requirements have been met
  • Tryouts must abide by ERVA tryouts policies/guidelines. See Participant’s Handbook & Offer & Acceptance Agreement.

Submit this form to the Region Office to receive approval for your tryouts and post on the ERVA website (if desired)

5. Interested in Hosting a Tournament?

Historic Tournament, same host club, dates/weekends | Deadline: Opens August 15, 2026- September 14, 2026.

  • Only one tournament per age group will be approved initially.
    • Multiple requests for the same age division from the same club/event promoter will not be considered until all new (first-time) requests have been reviewed.
    • Please indicate which tournament in each age division is your 1st choice for scheduling priority.

NEW tournament requests

  • NEW weekends/events can be submitted starting September 15, 2026
  • First Come, First Served for new events
  • EARLY submissions WILL NOT be accepted. Applicants MUST submit on or after September 15th to be considered and timestamped in order received.

See our Tournament Resources page for more info on hosting: CLICK HERE

Ready to host? Click the Tournament Request link above to submit your request.

6. Submit Team Rulebook Request

NEW Rulebook season 2025-2027

  • Any FULL Coach or Adult with SafeSport-Background Membership Type may receive a rulebook.
  • Clubs hosting tournaments are required to have a physical copy onsite at their events for reference.
  • Online Rulebooks are available if members would prefer a digital copy. View HERE

Submit requests for your club coaches and tournament directors

7. Submit Team Registration Form & Pay Fees – Available October 1, 2026

  • Any boys/girls tournament playing team in or out of Region must submit the Registration Form & Fees each season. Team fee is $60/team.
  • Scrimmage or youth teams do not need to submit fees.

8. Ref/Score Clinics

  • Club Hosted In Person Clinic | Submit a Request Form
  • Register for In Person  Region Hosted clinic in your area.
  • Online courses are available as needed.

Monday, December 7th is the first day a clinic can be requested.

Access Your Club Management Systems

SportsEngine HQ

Member Management & Event Rosters

Accessing YOUR SportsEngine HQ

  • NEW CLUBS: Once you activate your club using the form above within your club will be approved and given access to the USA Volleyball portion of the SE HQ.  You will receive an activation link from SportsEngine.
    • You will use your SE login to access the club HQ by clicking on MY ORGANIZATIONS once logged in.
    • Your USAV Eligibility Requirements MUST be completed for you to have FULL access to the SE HQ.
  • NEW DIRECTOR on Existing Club
    • Have an existing Administrator add you to the club admin using the instructions on the left.

These topics are some of the crucial pieces to getting ready for the season. Tutorials and step-by-step guides are available in the Google Drive linked above OR in your SportsEngine HQ Need Help tab.

  • Sending Public Club Assignments
  • Verifying Eligibility
  • Setup your Season Management
  • Building Rosters
  • Printing Valid Rosters

Still need help? Contact office@evergreenregion.org and we are happy to help you!

Add ERVA Office as a CLUB ADMIN to your SportsEngine HQ account so the Region Office may assist with training, troubleshooting etc.

Otto Event (Formerly SportWrench)

ERVA Region / Club Tournament Registration

ERVA uses Otto Event for event management & tournament registration for any of the club hosted or ERVA hosted events.  You will need access to this system to sign up for events on ERVA Tournament sign up day.

Other events outside of ERVA may use different tournament management software, make sure you check with the tournament website to see how you register for their specific event.

The USAV MMS is integrated with Otto Event, our tournament management system.

  1. Create a Otto Event or Login to your Existing Account
  2. USAV Current Season Eligibility & Club Affiliation MUST be completed to be able to access/create your SW account for the season.
  3. Team Names MUST match in your SE Season Management AND Otto Event Account prior to tournament sign up day.

If you have more than one team in a given age division, then rank equals the strength of the team within that division for your club.  For example, if you have two 16 & Under teams, Rank “1” would be the better team within that age division.  If you have only one team in a given age division the rank is ALWAYS “1”.

Additional Resources

USAV Uniform Requirements & Reminders Module

This presentation, built through collaboration with the USAV Officials Commission and regional leadership, provides the most current information and examples of pitfalls to avoid. It will assist teams and vendors design uniforms that are legal for USAV play and we strongly urge all clubs and teams to review this short presentation before purchasing uniforms! A wise investment of 10 minutes.

Create a Club Handbook

The ERVA requires each club has their own Handbook that includes the required ERVA/USAV policies, procedures and any additional club specific policies. This should be reviewed with club members and we recommend acknowledgement forms are kept on file each season.