Important Forms

Click on the header below to access the appropriate forms: 

Parents/Players 

Form Name        

What is this form for?

What do I do with it?  

Age Definitions

USAV age definitions for level of play

Reference

Participants' Handbook

Handbook of Region rules and guidelines for all USAV participants.

Reference

Tryout Information

Informational sheet about tryouts/commit dates/rules concerning contacts during tryouts.

 Reference

Tryout Forms for Players that are Pre-Registered

Forms that players who have pre-registered bring to a club tryout.

You can pre-register here.

TRYOUT PACKET FOR PRE-REGISTERED PLAYERS

Some clubs will also charge a Tryout Fee or require a separate tryout form. Visit the club website prior to tryouts for more information.

Give copies of these to EACH club whose tryout you attend.

Tryout Forms for Players NOT Pre-Registered

Forms that playerswho have NOT pre-registered bring to a club tryout.

You can pre-register here.

TRYOUT PACKET FOR NON PRE-REGISTERED PLAYERS

Some clubs will also charge a Tryout Fee or require a separate tryout form. Visit the club website prior to tryouts for more information.

Give copies of these to EACH club whose tryout you attend.

Reporting Form

Form you may fill out if you feel any of the ERVA Participant's Handbook or SafeSport Rules are being violated.
(Please give the ERVA 7-10 business days to respond to your report)

Submit to ERVA

Webpoint Membership Registration Instructions Guide on how club members register for their USAV membership on Webpoint. New and previous adult and junior members.

Reference

Webpoint Ref/Score Clinic Registration Instructions

Guide on how to register for the ERVA online Ref/Score clinics.

Reference

Back to top

Club Management 

Form Name

What is this form for?

What do I do with it?

Age Definitions USAV age definitions for level of play

Reference

Chaperone Responsibilites Form

To be submitted online by all registered chaperones.

Chaperones submit to Club.  NOT sent to Region Office.

Club Activation & Code of Conduct Form

Form that must be filled out by all Club Directors each season.

Club Director return to Region Office

Club Fee Form

Designates where payments are applied. UNPAID USAV Memberships & Coach IMPACT/SafeSport

Checks or Credit Card Payment Accepted.  

Submit to Region Office

Compliance Statement (HB 1824)

This form must be presented to ALL Washington state schools that your club uses for practices and tournaments, along with a certificate of insurance, in order to be in compliance with the Lystedt Law concerning head-injury/concussion information.

Submit to WA state schools

Concussion Fact Sheet for Coaches

This form must be read by ALL coaches in order to be in compliance with the new Lystedt Law concerning head-injury/concussion information.

Coaches read
Fact Sheet

Concussion Form for Players & Parents

This form must be read and signed by ALL players and parents in order to be in compliance with the new Lystedt Law concerning head-injury/concussion information.

All players must bring a copy to each tryout, and clubs will keep on file for the duration of the season.

Credit Card Authorization Form

This form is to authorize credit card payments to be processed by the Region Office as indicated by the Club Director

Submit to Region Office for payment processing

Incident Report Form

Form that is used when there is an injury or property damage that occurs at a practice or sanctioned tournament.
Physical injuries MUST also complete the Medical Claim Form. Region Office will send to Club Director for distribution to claimant.

Coach or tournament director must fill this out for any injury and submit to the Region Office ASAP.

Letter of Intent Form

Binding agreement form between players, parents and clubs.

Players complete this and give to club after Commit Date

Medical Release & History Form

Form that contains medical information for each player and MUST be carried by the coach to all training and competition. 

Coaches carry to EVERY tournament and practice.  NOT sent to Region Office.

Parent/Spectator Code of Conduct

The form with signature line must be signed by all parents/guardians of players and kept by the Club Director. 

The second form without signature line is to be posted at all ERVA event entrances during sanctioned activities.

MUST be carried by the coach to all training and competition.  NOT sent to Region Office.

Participants' Handbook

Handbook for all USA Volleyball participants.

Reference

Reporting Form

Form you may fill out if you feel any of the ERVA Participant's Handbook or SafeSport Rules are being violated.
(Please give the ERVA 7-10 business days to respond to your report)
Submit to ERVA

Team Registration Form

Team Activation & payment of Team Fees

Checks or Credit Card Payment Accepted.  

Send in to Region Office. 
 

Tryout Information for Players & Parents

Informational sheet about tryouts/commit dates/rules concerning contact


Reference

Tryout Reporting Form

Form to be filled out by Clubs after tryouts and send back to the Region Office.

Checks or Credit Card Payment Accepted.  

Indicate you wolud like to pay with credit card when sending in and Region with send Invoice with Online Payment email.

Clubs fill out after tryouts and send (with payment if needed) to Region Office

Tryout Request Form

Clubs to request tryout dates and times.

Clubs send to Region Office for approval BEFORE tryouts

Tryout Responsibilities for Club Directors

Informational sheet about your responsiblities BEFORE, DURING and AFTER tryouts.

Reference

Volunteer Form

Volunteer Consent Form and Volunteer Waiver & Release Form for those adults involved in club/team activities who ARE NOT USA Volleyball members.

Submit to Club Director

Webpoint Club Administration Tutorial

Guide to help with Club Administration in Webpoint. Adding teams, adding rosters, managing club members etc.

Reference

Webpoint Membership Registration Instructions

Guide on how club members register for their USAV membership on Webpoint. New and previous adult and junior members.

Reference

Webpoint Ref/Score Clinic Registration Instructions

Guide on how to register for the ERVA online Ref/Score clinics.

Reference

Webpoint IMPACT Clinic Registration Instructions

Guide on how to register for the USAV online IMPACT clinic.

Reference

Back to top 

 

Tournament Directors 

 

Form Name      

What is this form for?

What do I do with it?          

AES Tournament Sign up Instructions

Instructions on how to manage tournaments in AES and best practices for communication for tournament sign-up day.

Reference

Compliance Statement (HB 1824)

This form must be presented to ALL Washington state schools that your club ues for practices and tournaments, along with a certificate of insurance, in order to be in compliance with the Lystedt Law concerning head-injury/concussion information.

Submit to WA state schools                     

Incident Report Form

Form that is used when there is an injury or property damage that occurs at a practice or sanctioned tournament.
Physical injuries MUST also complete the Medical Claim Form below. Region Office will send to Club Director for distribution to claimant.

Coach or tournament director must fill this out for any injury and submit to the Region Office ASAP.

Tournament  Feedback Form ~ Tournament Directors

This form is to be filled out by Tournament Directors as a self-evaluation tool, as well as a tool to document anything else deemed notable (information about teams/day officials/coaches/facilities, etc.) 

Submit to Region Office

Tournament Feedback Form ~ Participants

This form is to be filled out by participants at tournament as a tool to document anything at a tournament deemed notable (information about teams/day officials/coaches/tournament director etc.)

Submit to Region Office

Tournament Procedures Handbook

Handbook used for running a sanctioned tournament

Reference

Tournament Request Form

Official form that must be filled out each season to request to host a tournament

Submit to Region Office & Junior Tournament Coordinator

Tournament Sanction Form

Official form that must be filled out AFTER tournament request form is approved. 

Checks or Credit Card Payment Accepted.  

Indicate you would like to pay with credit card when sending in and Region with send Invoice with Online Payment email.

Submit to Region Office with Sanction Fees

Line-Up Sheet

To be available to teams at tournaments

Printable for Tournaments 

Libero Tracking Sheet

Must be at scorers table at tournaments

Printable for Tournaments

Non-Deciding Scoresheet
(full page)

1 set non-deciding scoresheet

Printable for Tournaments

Non-Deciding Scoresheet 
(Two Sets)

2 set non-deciding scoresheet

Printable for Tournaments

Deciding Scoresheet

Deciding Set scoresheet

Printable for Tournaments

3 Team Pool Sheet

Blank 3 team pool sheet

Printable for Touraments

4 Team Pool Sheet

Blank 4 team pool sheet

Printable for Tournaments

5 Team Pool Sheet

Blank 5 pool sheet

Printable for Tournaments

USAV Court Numbers

8.5 x 11 Sized Court numbers
1-70 with USAV Logo

Printable for Tournaments

USAV Court Numbers

11 X 17 Sized Court Numbers
1-70 with USAV Logo

Printable for Tournaments

 

Officials Back to top

Form Name

What is this form for?

What do I do
with it?

Official Online Certification Tutorial

Tutorial on how to register for the online official certifications via Webpoint. Required to be an eligible official for ERVA/USAV.

Reference

Day Official Responsibilities Form

Description of what the Region Day Official is responsible for while working a tournament.

Reference

Day Official Tournament Report

Fill out form after tournament

Submit to Officials Chair & Region Office

Observer Responsibilites

Description of what a Region Observer is responsible for while working a tournament

Reference

Observer Final Summary Form

Observer to fill out form after tournament

Submit to Officals Chair

Observer Team Feedback Form

Observer to fill out form after tournament

Submit to Officals Chair

 Payment Voucher

Fill out to receive payment from Region for tournaments, clinics etc.

Submit to Officials Chair & Region Office

Referee Availability Form

Fill out availability for 2015-2016 season

Submit to Officals Chair

Regionals Officials Voucher

Officials who work Regionals MUST fill out and submit DURING Regionals

Submit DURING Regionals to Officials Chair

Ref/Score Attendance Sheet

Sign-in sheet for Club Ref/Score Clinics
(please ensure the names are READABLE for inputting by the REGION OFFICE)

Submit to Region Office after Clinic

Line-Up Sheet To be available to teams at tournaments Printable for Tournaments
Libero Tracking Sheet Must be at scorers table at tournaments Printable for Tournaments
Non-Deciding Scoresheet
(full page)
1 set non-deciding scoresheet Printable for Tournaments
Non-Deciding Scoresheet 
(Two Sets)
2 set non-deciding scoresheet Printable for Tournaments
Deciding Scoresheet Deciding Set scoresheet Printable for Tournaments

Back to top